wedplan.ai

How many people will actually come?

Use actual replies and supplier deadlines. Keep no-response guests distinct from confirmed declines.

An attendance percentage cannot tell you which people will come. Distance, cost, timing, health, caregiving and personal circumstances can all affect replies. Plan capacity and commitments around confirmed information.

Build a count you can explain

  • Track invited people within each household, including named plus-ones and children. One household reply may include different answers for different guests.
  • Keep invited, accepted, declined and no-response counts separate. A missing answer is not a decline.
  • Ask the caterer which adults, children and vendors belong in its guaranteed count and whether a minimum still applies.

Work backward from the real cutoff

Set your reply deadline before the earliest supplier guarantee or printing deadline, with time to contact people who have not answered. Read your contracts instead of relying on a generic number of weeks.

Follow up privately and kindly. Resolve ambiguous plus-ones or partial household replies before making the final seating and meal lists. Discuss serious food allergies directly with the caterer rather than promising a risk-free meal.

In wedplan.ai, Guests tracks households, individual replies and meal information. Confirm the final supplier count explicitly; the screen does not automatically amend a catering contract.

A wedplan.ai guide on the Guest list & RSVPs board. More planning guides.

Try it as a Bride IQ question

  • We’ll fix it on the seating chart — Three people still haven’t answered. The seating chart is not the caterer.
  • “Plan for eighty percent” — Somebody who loves you is going to say it. Your mom, your sister, the friend who got married in June. Here’s how to think about it.
  • The uninvited plus-one — Your college roommate replied for two. You invited one.
  • Nonmachinable — Square invitations. Gorgeous. The post office has a word for them. Slide to what the word costs per envelope.
  • “Adults only, please” — No kids at the reception. Your plan is a line on the invitation, in calligraphy.
  • Ten to a table — The venue’s rounds are sixty inches. Everyone says ten. Slide to how many actually sit comfortably.

Try it as a Groom IQ question

  • Only thirty friends — “I’m only inviting thirty friends.” Your thirty friends have news.