Flower delivery is a care plan, not a drop-off time

Assign hydration, cooling, placement, and bouquet handoffs before blooms travel through a busy venue.

Flowers may be designed days before they appear on your tables, but their last hours matter enormously. Delivery planning should protect stems from heat, crushing, dehydration, and repeated moves while still allowing the rest of the room to be built.

Confirm the delivery plan

• Exact arrival window, vehicle access, receiving contact, and a clean route to the setup or holding area.
• Which pieces arrive in water, which need on-site assembly, and how much water, bucket space, and worktable room the florist needs.
• A cool, shaded holding location agreed with the florist; do not place flowers in a food refrigerator or freezer unless the florist has explicitly approved the conditions and contents.
• Protection from direct sun, heating vents, drafts, freezing conditions, and active catering or rental traffic.

Ask the florist for care instructions specific to your varieties and designs. Some blooms tolerate conditions others do not, and floral foam, garlands, wearable flowers, and cut stems have different needs. Avoid spraying petals, recutting prepared designs, or adding home remedies without professional guidance.

Assign the personal flowers

List every bouquet, boutonniere, corsage, and flower-girl item by recipient and location. One person receives the labeled delivery, checks quantities, returns bouquets to water when the florist recommends it, and brings them to the correct photo or ceremony point.

Protect the finished room

Confirm when centerpieces can be placed, whether water levels need a final check, and who moves ceremony arrangements without disturbing mechanics. Repurposing is a timed task with a destination, not an informal invitation for guests to carry arrangements.

Handoff

The florist owns flower condition through the contracted handoff and explains any later care. The coordinator owns access and placement timing; the venue owns the approved holding space. At the end, the décor lead follows vase-return and flower-take-home instructions rather than pouring water into public sinks or leaving rentals mixed with personal containers.

A wedplan.ai guide on the Décor logistics board. More planning guides.