Where wedding money actually goes

Venue and food are usually the biggest lines. The surprises are the fees around them.

Begin with what your wedding needs, then compare complete written estimates. Venue, catering and drinks can be major costs, but the mix depends on the location, guest count and kind of celebration.

Separate fixed costs from per-person costs

• Fixed or stepped costs: room hire, photography coverage, entertainment, minimum staffing, transport and rentals. Ten fewer guests may not reduce a minimum or remove a vehicle.
• Per-person costs: meals, drinks, some rentals and favors. Ask which count is billable, when it is guaranteed and whether children or vendors are priced differently.

Price the edges of the plan

• Ask about service charges, discretionary tips and tax as separate lines. A required service charge is not automatically a voluntary tip; ask whom it reaches.
• Include delivery, setup, collection, overtime, alterations, postage, vendor meals and a weather backup.

Use one comparison with the same date, guest count, menu and hours for every venue. Keep unpriced choices separate from known costs and leave a contingency for genuine uncertainty.

In wedplan.ai, Budget separates planned estimates, commitments and payments. Record actual quotes and due dates; it does not negotiate a supplier price or make a payment for you.

A wedplan.ai guide on the Budget & money board. More planning guides.